Eligibility
Any New York
State local government,
government-related association, school, school district, special use district
or not-for-profit organization may establish a Digital Towpath website.
Membership in the Digital Towpath Cooperative is limited to
local governments.
Registration
The process of establishing your new Digital Towpath website
starts with the completion of the Registration Form available from the Links
section below.
In order to complete the registration process, we will need
the following three items:
- Confirmation that the decision to join Digital Towpath is an
official action of your executive board. There are two ways to do this:
- Although it is not necessary to become a party to the
intermunicipal agreement establishing the Digital Towpath Cooperative in order
to participate in Digital Towpath, adopting the resolution to join the
agreement satisfies this requirement. Please submit a copy of the resolution
and signed IMA as documentation. (See Documents section of this page for downloadable
copies of a sample resolution and the IMA).
- If you opt not to join the intermunicipal agreement, a letter, on official letterhead, from your Chief Executive
Officer or designee will also be accepted.
- In either case, documentation must be received within 60 days of your
initial registration.
- Send to: Digital Towpath Cooperative, PO Box 449, Barneveld, NY 13304
- Every registration must include a completed Additional Information Form available from the Forms section of this page. The form includes:
- Designation of the primary contact and a secondary contact
in matters relating to the website and information about your chief executive
officer and billing contact.
- Contact information must include an email address.
- It is important that this information be current. If any contact
information changes, please update us by email at support@digitaltowpath.org or by using
the Contact Change Form available from the Forms section below.
- On the Additional Information Form, you must also submit information about your domain name.
- Digital Towpath will purchase a domain name for you if you
don’t currently have one or want to change to a new one. We purchase dot-org
domains. The customary format for Digital Towpath municipal domains is (Town,
Village, etc.)of(Name).org. If this is
not available, we will try to get (Town, Village, etc.)of(Name) NY.org. If
neither of these is available, we will contact you with other choices.
- If you currently own a domain name, we will need information
in order to incorporate the domain into the Digital Towpath system. Please list
the domain name. We will contact you for
the additional information.
- A new website database will be established as soon as your
domain is in place. Designated contacts will be issued a user account and
temporary password. These will be automatically generated by the Digital
Towpath software and sent by email. The email will contain a link to the
administrative portion of your website and information directing new users to
change their temporary passwords. Content can then be added to your website
database.
- If you will be replacing an existing website, we will issue
you a temporary development website using a subdomain of digitaltowpath.org.
Designated contacts will be issued a user account and temporary password. These
will be automatically generated by the Digital Towpath software and sent by
email. The email will contain a link to the administrative portion of your development
website and information directing new users to change their temporary
passwords. Content can then be added to your website database. Visitors will be
redirected from the old website to the new Digital Towpath website when it is
ready.
Getting Help
Digital Towpath includes online help sections, accessed from
each module, library and task, specific to that function. All help sections can
be printed. The Digital Towpath Help page also includes a listing of these
sections, all of which can be reached from the list on this page. Included on
the Help page are links to video tutorials covering subjects like getting
started with a new Digital Towpath website, using the Forms library to design
custom forms, and using drafting and archiving to control workflow. The Help
menu also includes a link to send a request to the Digital Towpath support
system. Support can also be reached using the support form on the Digital
Towpath website or by sending email to support@digitaltowpath.org.
Billing
When your website database is ready for content, an invoice
for the annual fee of $500.00 will be mailed. If you require a completed
voucher, please send it as soon as possible, or attach it to an email to vouchers@digitaltowpath.org. Most
formats are acceptable, however PDF is preferred. Subsequent billings for this
fee will be sent annually.
